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Finance & Operations Junior Associate

Finance & Operations Junior Associate

Purpose CampaignsIndonesia
30+ hari yang lalu
Jenis pekerjaan
  • Jauh
Uraian Tugas

ABOUT THE ROLE

As the Finance & Operations Junior Associate, Indonesia at Purpose, you will manage and coordinate financial, administrative and operational aspects for our Indonesian team to ensure the successful delivery of projects with our clients / partners. Working jointly with the locals Project Manager and Project Lead(s) - with oversight from our Finance Director in India - you will be responsible for managing the day-to-day financial operations of our projects and operational matters for the team.

We have a preference for candidates based in Jakarta or Yogyakarta as a second option. We may explore other locations for strong candidates. This role requires fluency in Bahasa Indonesia and English.

This is a Full Time Freelance / Contract role for a duration of 6months, with a strong possibility of extension or conversion to employment. This is a rolling recruitment which means that the job will stay open until we find the right candidate, but encourage you to apply as soon as possible.

RESPONSIBILITIES

Vendor / Contractor Contracts Support :

  • Review SOWs payment terms, tax applied etc. in coordination with designated legal expert
  • Collect relevant documentation from vendors, contractors (I.e : W8 form, bank details etc.)
  • Execute contracts in Dropbox sign
  • Keeping track of all the vendors / contractor contracts in Indonesia by keeping Indonesia contracts & payments tracker up-to-date
  • Filing of all vendors / contracts agreement
  • Flagging to Program / Project Managers (PMs) about agreements expiration dates where renewal or extension is required.
  • Liaise with vendors to ensure they understand contract terms

Payments (Vendor / Contractor) :

  • Coordination with contractors / vendors on all matters related to invoicing and ensuring invoices include all the relevant information and they are submitted on time
  • Working with global Finance team for processing via Western Union / Convera
  • Keeping track of all the vendors / contractor payments in Indonesia by keeping Indonesia contracts & payments tracker up-to-date
  • Create expense / advance reports and liaise with the team to ensure they provide receipts

    • Travel & IT Support :

  • Supporting all travel related payments and bookings and purchase of supplies for offline events / meetings.
  • Point of contact for coordination with the Global IT team for contractors IT set up and for procurement of laptops for team members

    • Funders Invoice & Agreements :

  • Providing support to Program Manager during the agreement signing phase, and support on providing required documents to clients as per their requirements.

    • Management of Credit Card Payments :

  • Coordinating with Program Manager and staff members for making payments using Credit cards

    • Administration

  • Supporting PMs on the coordination of project events
  • Other general administrative tasks assigned by PMs

    • Budget tracking & reporting

  • Support finance and PMs on keeping budget trackers up-to-date by inputting timesheets and expenses
  • Support finance and PMs on budget reports for funders. Budgeting, reporting, forecasting & data analysis

    • ABOUT YOU

    We think you will be a successful candidate if you have :

  • 1-3 years experience in finance and office administrative support, executive assistant or a similar role
  • Excellent organisation, communication and time management skills
  • High degree of accuracy and attention to detail
  • Proactive attitude and problem-solving spirit
  • Familiarity with accounting principles
  • Excellent computer literacy
  • Proficient with the use of spreadsheets
  • Excellent people management skills

    • We think you will be an exceptional candidate if you have :

  • Experience in a digital agency environment
  • A personal commitment and interest in social impact

    • Purpose takes on some of the biggest challenges in the world, which affect people of different identities and backgrounds in different ways. We are stronger and most effective with a diverse team leading the charge and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. As an equal opportunity employer, we welcome the unique contributions that individuals bring in terms of their education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, sexual orientation and beliefs.