Job Position : Executive Secretary / Office Assistant (Securitas Company)
Our Client is a leading local financial institution. They have been established since 1992 and headquarter based in Jakarta. They provide a broad range of financial services such as Investment Banking, Securities and Investment management to diversified client base which includes corporations, financial institutions and government individuals.
Job Summary : The Executive Secretary provides high-level administrative support to executives and team members, ensuring efficient operation of their office through effective scheduling, communication, and office management.
Key Responsibilities :
- Manage and maintain the executives calendar and schedule appointments.
- Arrange meetings, conferences, and travel arrangements.
- Prepare and edit correspondence, reports, and presentations.
- Handle incoming calls and correspondence, screening and prioritizing as necessary.
- Maintain confidential information with discretion.
- Coordinate activities and communicate effectively with internal and external stakeholders.
- Manage office supplies and administrative procedures of the office
- Manage staff hospital insurance as a back up
- Manage and coordinate for Work Permit Visa for Foreigners
- Assist in special projects as assigned.
- Assist & manage payment billing of Credit Card and expenses for CF
Qualifications / skills :
Proven experience Min 7 years as an Executive Secretary or similar administrative role.Strong communication skills. Knows Bahasa and EnglishTech Savvy, Proficiency in MS Office and user of social MediaAbility to handle sensitive and confidential information.Well travelled including foreign travelBachelors degree or relevant certification is preferred.Have initiative and can work independently.