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Executive Secretary / Office Assistant

Executive Secretary / Office Assistant

Talent Search RecruitmentJakarta Selatan, Jakarta, Indonesia
30+ hari yang lalu
Jenis pekerjaan
  • Quick Apply
Uraian Tugas

Job Position :  Executive Secretary / Office Assistant (Securitas Company)

Our Client is a leading local financial institution. They have been established since 1992 and headquarter based in Jakarta. They provide a broad range of financial services such as Investment Banking, Securities and Investment management to diversified client base which includes corporations, financial institutions and government individuals.

Job Summary : The Executive Secretary provides high-level administrative support to executives and team members, ensuring efficient operation of their office through effective scheduling, communication, and office management.

Key Responsibilities :

  • Manage and maintain the executives calendar and schedule appointments.
  • Arrange meetings, conferences, and travel arrangements.
  • Prepare and edit correspondence, reports, and presentations.
  • Handle incoming calls and correspondence, screening and prioritizing as necessary.
  • Maintain confidential information with discretion.
  • Coordinate activities and communicate effectively with internal and external stakeholders.
  • Manage office supplies and administrative procedures of the office
  • Manage staff hospital insurance as a back up
  • Manage and coordinate for Work Permit Visa for Foreigners
  • Assist in special projects as assigned.
  • Assist & manage payment billing of Credit Card and expenses for CF

Qualifications / skills :

  • Proven experience Min 7 years as an Executive Secretary or similar administrative role.
  • Strong communication skills. Knows Bahasa and English
  • Tech Savvy, Proficiency in MS Office and user of social Media
  • Ability to handle sensitive and confidential information.
  • Well travelled including foreign travel
  • Bachelors degree or relevant certification is preferred.
  • Have initiative and can work independently.
  • Buat peringatan pekerjaan untuk pencarian ini

    Executive Assistant • Jakarta Selatan, Jakarta, Indonesia