Personal Assistant to Director (C-Level)

Requirements:

• Minimum 5 years of experience as a Personal Assistant, Executive Assistant, or similar role, preferably supporting C-level executives.

• Proven experience in handling expat affairs and international travel logistics.

• Excellent English communication skills; proficiency in [local language] is a plus.

• Highly organized, detail-oriented, and able to multitask in a fast-paced environment.

• Strong problem-solving skills, proactive, and resourceful.

• Ability to work independently with minimal supervision while maintaining absolute confidentiality.

• Proficient in Microsoft Office, Google Suite, and travel booking platforms.

• Flexibility to work after hours or weekends as needed for urgent matters.

• Valid driver’s license is a plus.

Our client is seeking a highly organized, self-motivated, and experienced Personal Assistant (PA) to provide comprehensive support to our Director, who manages both local and international operations. This role requires someone who thrives in a dynamic environment, can think on their feet, and is able to handle a mix of professional and personal tasks with discretion and efficiency.

Key Responsibilities:

• Executive Support:

  • Manage the Director’s calendar, appointments, and meetings (both local and international).

  • Organize and prepare materials for meetings, take minutes, and follow up on action items.

  • Liaise with internal departments and external stakeholders on behalf of the Director.

• Travel & Logistics:

  • Arrange complex international and domestic travel itineraries, accommodations, and visas.

  • Coordinate airport pickups, transport, and travel expenses.

  • Prepare detailed travel briefs and handle last-minute changes efficiently.

• Expat Management:

  • Support expat relocation processes including housing, permits, and local registration.

  • Assist in navigating local systems (e.g., healthcare, banking, utilities).

  • Act as the point of contact for expatriate-related matters.

• Personal & Household Management:

  • Handle personal errands and family-related tasks.

  • Manage household staff schedules, events, and maintenance coordination.

  • Plan and support private functions or social engagements.

• Office Support (Ad Hoc):

  • Manage confidential documents and records.

  • Assist with small projects, research, or business-related personal interests.