Consultant on Documentary Heritage

Job Family : Communication and Information

Type of contract : Non Staff

Duration of contract : From 7 to 11 months

Recruitment open to : External candidates

Application Deadline (Midnight Paris Time) : 01-DEC-2025

UNESCO Core Values : Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

Within the framework of the United Nations Educational, Scientific and Cultural Organization (UNESCO)’s Communication and Information (CI) programme, in particular its Outcome 6 on “promoting freedom of expression and the right to information” and Outcome 8 on “fostering knowledge sharing and skills development in the digital age”, the UNESCO Regional Office in Bangkok and Office for UN Coordination for Asia and the Pacific (hereinafter called UNESCO Bangkok) requires an Individual Specialist to closely coordinate the smooth planning, implementation and reporting of the projects on building capacity for the monitoring and preservation of documentary heritage in the Asia‑Pacific region, and fostering universal access to information and knowledge in the Mekong countries, with specific advocacy on gender mainstreaming.

DUTIES AND RESPONSIBILITIES

2.1 Support the implementation of the Japanese Funds‑in‑Trust project “Glass Plate Photography Collections at Risk in Asia : Preservation and Digitization of Archaeological and Ethnographic Collections” in close consultation with partners and key stakeholders. These responsibilities include :

• Organize and facilitate consultative meetings with stakeholders;
• Prepare the second phase of project implementation plan on assessing the state of preservation of glass plate negatives collections;
• Assist in the development of preservation plans and guidelines for each target institution;
• Identify suitable digitization processes and resource persons for digitization;
• Engage with partners, experts, resource persons, beneficiary groups and contractors to ensure the smooth implementation of the project and achievement of targeted results;
• Monitor project progress and ensure timely delivery of outputs;
• Prepare regular progress reports;
• Promote the visibility of the project and support with input for reports on project implementation.

2.2 Support the implementation of activities under the UNESCO Memory of the World (MoW) programme in Asia & the Pacific in close consultation with the Memory of the World Committee for Asia and the Pacific (MOWCAP), national committees for the MoW, National Commissions for UNESCO, memory institutions from Southeast Asia and UNESCO field offices. These responsibilities will include :

2.3 Support initiatives in the Mekong Region related to the International Decade on Indigenous Languages (IDIL) :

2.4 Support the identification and exploration of new partnerships for CI programme related to Item 2.1 and 2.2 in coordination with :

2.5 Undertake other tasks as and when assigned by the supervisor and the Director :

2.6 Undertake missions as necessary and approved by the Supervisor :

Related supporting documents such as receipts, air ticket itinerary, boarding pass, visa fee receipts, etc. shall be submitted for reimbursement. UNESCO will apply deductions for DSA based on the actual meals and terminal fares subsidized by the organizer in accordance with its policy.

2.7 Submit the following deliverables to UNESCO Bangkok for its approval :

Location and Travel

Timeframe

6 January 2026 – 5 December 2026 (11 months)

Deliverables and Payment

Payment of each installment will be made upon submission of the deliverable by the due date.

6. COMPETENCIES (Core / Managerial)

Accountability (C)

Communication (C)

Knowledge sharing and continuous improvement (C)

An advanced university degree (Master's or equivalent and above) in the field of history, archaeology, humanities, social sciences or related areas.

Work Experience :

Minimum 5 years of progressively responsible relevant work experience in the field of heritage documentary, of which at least five years were acquired at the regional / international level.

Skills and Competencies :

Languages :

Excellent knowledge of English; knowledge of other UNESCO official languages is an asset.

8. APPLICATION PROCESS

Interested candidates should click on “Apply Now” and upload the following documents as a single PDF document in place of the Employment History Form.

b. a cover letter indicating how your qualifications and experience make you suitable for the assignment;

c. Approach and methodology for carrying out the assignment (maximum 2, A4 pages), a workplan and comments on the Terms of Reference, in brief, if any;

d. The proposed consultancy fee for the assignment, quoted in USD and inclusive of all costs. Please indicate both the monthly fee and the estimated mission cost.

UNESCO places great emphasis on ensuring that the objectives of the work assignment, as described in the Terms of Reference, are met. Accordingly, in evaluating the proposals for the assignment, attention will focus first and foremost on the technical elements.

From those proposals deemed suitable in terms of the criteria in the Terms of Reference, UNESCO shall select the proposal that offers the Organization the best value for money.

Assessment

9. SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on‑line application and provide complete and accurate information.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and / or assessments, as well as a competency‑based interview.

UNESCO uses communication technologies such as video or teleconference, e‑mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero‑tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non‑ and under‑represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.

UNESCO applies a zero tolerance policy against all forms of harassment

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