Consultancy Needed - General Affairs

Scope of Work General Affairs Consultant

Objective :

To provide day-to-day support in general administrative, facility, and office services to ensure a wellfunctioning and safe working environment in line with Save the Children’s operational standards and procedures.

Key Responsibilities :

• Office Facility & Maintenance
• Coordinate with vendors for facility maintenance, repairs, and general upkeep of the office premises.
• Ensure cleanliness, utilities, and office supplies are adequately maintained and stocked.
• Assist in monitoring office equipment (printers, AC, pantry appliances) and arrange service when needed.
• Office Supplies & Inventory
• Support the distribution of general office and pantry supplies.
• Maintain records of stock levels and update inventory logs.
• Ensure timely replenishment requests and minimize stock-outs.
• Meeting & Event Logistics
• Assist with room bookings, meeting arrangements, refreshments, and logistics for internal events or training.
• Provide support during workshops, staff gatherings, or travel arrangements when required.
• Vendor Liaison
• Coordinate with service providers such as general support, security, office maintenance, and utility providers.
• Process vendor documentation (, service completion, invoices) in collaboration with finance / procurement teams.
• Documentation & Compliance
• Maintain proper documentation for general affairs activities (contracts, logs, service reports).
• Ensure adherence to Save the Children’s standards, policies, and safety protocols in all facility-related matters.

Qualifications :

Deliverables :