Secretary - Finance & Accounting Department

Main Responsibilities

• Administrative Support
• Manage schedules, appointments, and meetings for the CFO and Finance & Accounting team.
• Prepare agendas, meeting minutes, and follow-up action items.
• Organize and maintain departmental documents, files, and records.
• Correspondence & Communication
• Draft, review, and distribute official correspondence, emails, and memos.
• Act as a point of contact between the CFO, internal teams, and external parties.
• Handle incoming and outgoing calls, letters, and packages.
• Documentation & Reporting
• Assist in preparing financial and administrative reports as required.
• Maintain confidentiality of financial and company information.
• Support the preparation of presentations, proposals, and departmental documents.
• Logistics & Coordination
• Arrange business travel, accommodation, and reimbursements for CFO and team.
• Coordinate departmental events, training, and team meetings.
• Manage office supplies and ensure smooth operations for F&A department needs.
• Compliance & Support
• Ensure proper documentation for audits and compliance checks.
• Support Finance & Accounting staff in administrative tasks to enhance efficiency.
• Uphold company policies, procedures, and confidentiality standards.

Requirements

Bachelors degree in Business Administration, Secretarial Studies, Finance, or a related field.

Proven experience (minimum 2 years) as a Secretary, Executive Assistant, or Administrative Professional, preferably supporting senior management or within a Finance & Accounting environment.

Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with digital filing systems.

Excellent communication and interpersonal skills in both English and Bahasa Indonesia; ability to interact professionally with internal and external stakeholders.

High level of discretion and confidentiality when handling sensitive financial or company information.

Strong organizational skills with the ability to prioritize tasks, manage multiple deadlines, and adapt in a fast-paced environment.

Detail-oriented, proactive, and able to work independently as well as collaboratively within a team.

Knowledge of basic finance or accounting processes will be an advantage.