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Wedding and Event Manager

Wedding and Event Manager

Bali Jobs RecruitmentUbud, Bali, Indonesia
30+ days ago
Job type
  • Quick Apply
Job description

Our client is a luxury independent resort located in Payangan, Bali. They are currently seeking an experienced Wedding and Event Manager to lead, coordinate, and execute a wide range of events, ensuring exceptional service and memorable guest experiences.

Requirements :

  • Bachelors degree in Management, Hospitality, Event Planning, or a related field.
  • At least 3 years of proven experience in event planning, coordination, or management preferably within the hospitality, MICE, or tourism industry.
  • Skilled in organizing various types of events, including weddings, with the ability to manage the entire process from concept to execution.
  • Strong leadership qualities with excellent organizational and multitasking abilities.
  • Exceptional communication, negotiation, and interpersonal skills.
  • Familiarity with digital marketing and social media platforms is a plus.
  • Willingness to work flexible hours, including weekends and public holidays, as needed based on event schedules.

Responsibilities :

Event Strategy & Planning

  • Develop event concepts, themes, and overall execution strategies based on client and brand objectives.
  • Lead client consultations to identify needs, expectations, and vision for the event.
  • Oversee preparation of detailed event proposals, budgeting, and timelines.

    • Ensure timely approvals, procurement, and pre-event readiness.

    Operational Leadership

  • Supervise and direct the event execution process from setup to breakdown.
  • Coordinate with internal departments (F&B, Front Office, Housekeeping, Engineering, Security) to ensure smooth operations.
  • Act as the main point of contact during events, handling all client / vendor inquiries and troubleshooting in real-time.

    • Ensure all event standards are met or exceeded.

    Client Experience & Relationship Management

  • Build and maintain strong relationships with clients before, during, and after events.

    • Handle client feedback professionally and implement improvements.

  • Lead post-event evaluations to assess outcomes and areas for development.

    • Financial & Administrative Oversight

  • Approve event-related financial documents including vendor payments, cost summaries, and billing.

    • Monitor event budgets, control costs, and optimize resource allocation.

    Ensure accurate event documentation and archiving.

    Marketing & Partnership Development

  • Collaborate with the marketing team to promote resort-hosted events and brand visibility.
  • Support creation of marketing collateral, digital content, and event promotions.
  • Develop partnerships with external vendors, entertainers, sponsors, and media.

    • Team Management & Development

  • Lead and mentor the Event team (Assistant Manager, Coordinators) to perform effectively.
  • Schedule staff and delegate responsibilities to ensure efficient event execution.
  • Conduct regular training, performance reviews, and team-building activities.
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    Manager • Ubud, Bali, Indonesia