Finance Assistant

Overview

CHAI started supporting Indonesia’s Ministry of Health in 2008 to scale up adult anti-retroviral therapy, through improving supply chain management; as well as technical assistance for improving the quality of ART and laboratory systems to support HIV care and treatment. In recent years, CHAI has expanded its support to the Ministry of Health to other areas including hepatitis and helping to facilitate BMS to and donate pan genotyping DAA, daclatasvir, more effective treatment for HCV patient, improving access to family planning, point of care diagnostics, m-health, maternal and child health, scooping assistive technology in Indonesia so no one left behind, and technical support for the Ministry of Health’s drive to sustainably fund healthcare. In mid-2016, CHAI launched its vaccines program to support the EPI and Ministry of Health in Indonesia introduce the Pneumococcal Conjugate Vaccine (PCV) and strengthen broader immunization systems, including cold chain, supply chain, and immunization financing, among other things. From 2017-2020 CHAI supported the government execute a PCV demonstration project in select districts as well as support national-level decision-making on PCV introduction.

CHAI Indonesia is currently seeking a Finance Assistant. Based in Jakarta, the Finance Assistant, under supervision of the Finance Coordinator, oversees and manages finance procedures and other task to ensure effective and efficient financial management in line with current CHAI financial policies and procedures.

Responsibilities

• Support Finance Coordinator to ensure high standard of financial stewardship, maintaining books, accounts and other financial records adhering the financial standard of CHAI financial system to ensure accountability.
• Prepare documentation for payment transactions including but not limited to cash advances, petty cash, in-house transfers, checks and transfer forms.
• Prepare bank payment in internet banking or check payment and seeks Finance & HR Coordinator approval.
• Prepare all staff expense reimbursement, cash / travel advances and payments to vendor / supplier / partner.
• Prepare all Payment Voucher and ensure it has adequate supporting documents.
• Create online bank transfers and sends to Finance Coordinator and country leadership for approval.
• Review and verify all Payment Request of its accuracy of account code, unit costs, expense description, PID, GID in line with CHAI Finance Policy before issuing Payment Voucher for approval.
• Write new checks (in case of petty cash withdrawal or payment is made by check) and have it signed-off by country leadership.
• Assist Program Officers in preparing the Program Activity Budget.
• Assist Finance Coordinator in preparing the Monthly Financial Report.
• Work with Finance Coordinator to prepare for internal and external audits.
• Maintain petty cash account and records petty cash transactions in the Petty Cash Book in a timely manner.
• Prepare monthly petty cash book for petty cash replenishment and manages cash withdrawals from the bank when cash on hand falls below the threshold.
• Conduct month-end physical cash count.
• File all the data of financial report.
• Negotiate with the bank officer to get the good rate in conversion from US Dollar account into Rupiah account.
• Conduct monthly payment of BPJS Kesehatan premium.
• Prepare transactions input / journal in QuickBooks for program activities expenses and office expenses.
• Maintain office utilities payments.
• Responsible for planning, monitoring and ensure payment of office running costs, such as telephone, internet, utility, and office supply, ensure bills are paid in timely manner.
• Maintain records and receipts for all daily transactions.
• Ensure financial records are kept up to date with the latest transactions and charges.
• Assist Finance Coordinator to update Finance Policy and Procedures.
• Other duties as required by the management.

Qualifications

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