Billing Associate

About the Company

Publicis Re:Sources is at the core of Publicis Groupe, the world's largest communications company. We are the only full-service, end-to-end shared service organization in the industry, enabling Groupe agencies to do what they do best: innovate and transform for their clients.

Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis Re:Sources has grown to 6,000+ employees in over 55 countries. We provide technology solutions and business services, including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management, information security, and global mobility — supporting 110,000+ employees across the Publicis Groupe network. Our people are at the center of everything we do, bringing curiosity, collaboration, and a commitment to excellence to their work every day.

Learn more about Publicis Re:Sources and the Publicis Groupe agencies we support at publicisresources.com

About the Role

The main purpose of this role is to provide accounting support in Accounts Receivables in across Brands as appropriate to ensure all SLA are met.

Responsibilities

• Prepare and issue all billings, including estimated, reconciliation and final billings, in accordance with client requirements and agency instructions.
• Coordinate billing timelines, billing schedules and required supporting documents to ensure timely and accurate billing submission.
• Prepare and distribute billing packages, including backup documentation, based on client requirements and agency instructions.
• Provide accurate invoices and agreed supporting documents to clients to support prompt processing and payment.
• Prepare intercompany billing and recharge transactions where applicable.
• Ensure data verification, reconciliation, transaction processing, business control rules and process flow activities are completed accurately, correctly and in sequence, in line with defined business process instructions.
• Manage and prioritize billing workload to ensure deadlines and service level agreements are met.
• Prepare, update and maintain unbilled reports, including monthly billing volume and value reports, on a timely basis.
• Support agency teams, Tax team and GL Tax team by providing relevant billing information, documents and clarification required for audit and tax audit purposes.
• Maintain proper filing and documentation, both in hard copy and electronic format, where applicable.
• Support other ad-hoc duties as assigned.

Qualifications

• Candidate must possess at least a Degree in Finance & Accounting, Commerce or equivalent.

Required Skills

• Strong communication skills
• Strong attention to details
• Problem solving and analytical skills
• Proficient with MS Excel – especially analyzing data and preparation of reports
• Possess at least 6-8 years of business experience in accounting/financial analysis role
• Experience in a shared service or business process outsourcing engagement will be an added advantage