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SAMPOERNA ACADEMY - OPERATIONS STAFF
SAMPOERNA ACADEMY - OPERATIONS STAFFSampoerna Academy • Surabaya, Indonesia
SAMPOERNA ACADEMY - OPERATIONS STAFF

SAMPOERNA ACADEMY - OPERATIONS STAFF

Sampoerna Academy • Surabaya, Indonesia
5 hari yang lalu
Uraian Tugas

Job Description

Arranging School Daily Operation Services :

  • Room / facilities arrangement for schedule, availability in coordination with Academic
  • Managing facility / venue renting procedure with third partied (controlling the schedule and venue availability to maximize revenue)
  • Managing outside vendor such canteen and FB vendor on daily basis and on certain event
  • School Shuttle Bus arrangement for daily schedule and other needs for school and office
  • Operational car & taxi arrangement for schedule based on needs and priority.
  • Providing and arranging school and office daily needs ATK, Water, etc.
  • Supporting Academic team for providing material needs in every terms.
  • Providing and arranging students’ needs daily books, uniform in SASHOP and meals (catering) in coordination with catering vendor.
  • Travel Arrangement : arranging airplane & hotel for any business trip requested by academic or under GA Budget.
  • Create transaction in Oracle system : Purchase Request, Reimbursement & Cash Advance Request, and Travel Allowance including the realization.
  • Other administrative needs and other non-daily services for school & office

Building Facility and Maintenance :

  • Maintaining building facilities to provide comfort and appropriateness in coordination with Engineering and vendor.
  • Managing cleaner outsource in providing services and making sure the cleanliness of building and facility in standard.
  • Managing security cleaner outsource in providing services and making sure the security and safety in standard and making sure all asset safe.
  • Managing other outside vendor (pest control, pool, and elevator) to provide service and make sure all the facility maintains and working in accordance with school standards and safety.
  • Plan and monitor maintenance schedule is in place in coordination with engineering.
  • Doing daily walkaround in all property area to make sure all-in place in accordance with “PATROL” system application and standard and follow up any issue and making sure it will be fixed.
  • Resolving complaints, problems, and requests related with building and facilities.

    • Budget & Inventory Management

  • Take good care of stocks, inventory, and other equipment. Maintain inventory and supplies for daily operation.
  • Doing Stock Opname process on monthly basis in coordination with finance and make sure stock vs inventory system are balance.
  • Controlling budget vs actual on daily operation when creating PR on the system
  • Assisting Academic to create PR, RM and CA on the system.

    • Qualifications

  • Minimum Diploma in any field.
  • Minimum 1-2 years working experience with educational institutions or comparable organizations.
  • Familiar to operate Ms. Office, communication skill, negotiation skills.
  • Experience in creating Purchase Requests (PR), Reimbursement (RM), Cash Advance (CA), and travel arrangements in ERP systems (Oracle or similar).
  • Good command in writing & speaking English.
  • Ability to analyze and work efficiently.

    • Additional Information

    Available to start immediately.

    Buat peringatan pekerjaan untuk pencarian ini

    SAMPOERNA ACADEMY OPERATIONS STAFF • Surabaya, Indonesia